In an age where data breaches are common, protecting your sensitive documents requires deliberate action. Here are five practical ways to keep your files safe.
1
Use Client-Side Tools When Possible
Before uploading any document to an online tool, ask: "Does this need to go to a server?" Many tasks—PDF merging, image compression, format conversion—can be done entirely in your browser.
Look for tools that:
- • Explicitly state "no uploads" or "client-side processing"
- • Work offline
- • Let you verify via browser Network tab
2
Check Privacy Policies
If you must use a cloud-based service, read their privacy policy. Look for:
- • How long they retain your files
- • Whether they share data with third parties
- • Their data breach notification policy
3
Use Password Protection
For sensitive PDFs, add password protection before sharing. Most PDF tools (including TrustFile) offer encryption options.
4
Be Careful with Email Attachments
Email is not encrypted by default. For sensitive documents:
- • Use password-protected ZIP files
- • Send the password through a different channel (SMS, call)
- • Consider secure file sharing services
5
Regularly Audit Your Cloud Storage
Review what's in your Google Drive, Dropbox, and other cloud services:
- • Delete unnecessary sensitive files
- • Check sharing permissions
- • Enable two-factor authentication